Osander recruiting on behalf of Novo Holdings A/S
Personal Assistant to Principal Investments
Headquartered in Hellerup, with a presence in San Francisco, Boston and Singapore, Novo Holdings is a world-leading life science investor with a focus on creating long-term value.
Novo Holdings’ purpose is to enable and make a positive and growing impact on health, science and society by generating attractive long-term returns. The returns generated by Novo Holdings are distributed to society through the Novo Nordisk Foundation’s grant-giving – the largest global grant-giver.
Principal Investments is the largest investment department in Novo Holdings and focuses on large, lifescience companies. At the end of 2021, the Principal Investments portfolio comprised 16 companies, with a total value of EUR 9.5 billion.
Personal Assistant Tasks and Responsibilities
Proactively handle two Senior Partners complex calendars of appointments. Proactively review and prepare short term and long term. Ensure that the Senior Partners are well prepared with all materials and pre-read timely ahead of meetings. Analytically and proactively manage time and handle changes.
Coordinate travels and conference attendance from A to Z. Ensure that the Senior Partners are well prepared with all materials ahead of travel, meetings, and events. Be available as an emergency lifeline to support and handle travel changes.
Coordinate and plan activities in Novo Holdings and in Principal Investments (e.g., inspiring team off-sites and social events in Denmark and abroad).
Contribute to team development and team spirit. Help be that special “cultural and social glue” and the initiator that helps hold a team together.
Participate in the internal cross departmental PA network in Novo Holdings and contribute to knowledge sharing and smooth collaboration.
Support in the organisational annual cycle processes (Novo Insights process, Engagement Survey etc.).
Run ad hoc tasks and projects. Ensure consistently high-quality work in all deliverables and work products.
Ad hoc administrative tasks including expense management.
Mindset & Competencies
You make sure to know the Senior Partners objectives, goals, deadlines and deliverables daily, weekly, monthly and quarterly. You proactively follow through behind the scenes in furtherance of these.
Able to grasp the big picture and yet track operational detail and overview. You learn this from always proactively communicating and asking questions to resolve open issues. You fill the gaps, and you can quickly re-prioritise tasks, when needed.
A positive team player, flexible, resourceful and efficient, with a high level of integrity. You proactively seek opportunities to help others, and you are committed to making your colleagues successful – you contribute actively to the positive workplace culture and build strong networks.
You have a sense of urgency and attention to detail and a demonstrated ability to handle highly sensitive and confidential information with discretion.
You possess intelligent and intellectual curiosity in learning about the work of the organisation.
You reflect values, culture and brand – at all levels, internally and externally. You make a strong positive impression on key contacts. You ensure everything gets done on time.
Minimum three years of proven experience as a PA/EA supporting executive level individuals in large professional organisations.
Ideally, experience from a professional services company (consulting, banking, or law firm).
Stellar references and a proven track record of high performance.
Strong presence and a confident and accommodating personality.
Fluency in English, verbally and written.
Highly proficient in applying IT tools in daily tasks and operations.
A recent track record of effectively using Microsoft Office 365.
Questions about this role
Please contact Frederikke Høg in regards to questions about this role – firstname.lastname@example.org