On behalf of our Client, FSN Capital Partners ApS, we are looking for a proactive and team-oriented Office Manager with executive assistant responsibilities who is passionate about people, office operations, and workplace culture to join FSN’s Copenhagen office at Kongens Nytorv.
FSN Capital Partners, founded in 1999, is a leading Northern European private equity firm and advisor to the FSN Capital Funds, focusing on sustainable, long-term value creation. Specializing in medium-sized companies, FSN Capital partners with management teams to drive growth and operational improvements. The firm values integrity, transparency, and a hands-on approach, fostering a collaborative and results-oriented company culture with offices in Oslo, Stockholm, Copenhagen, and Munich. Their commitment to strong governance and strategic growth has established FSN Capital as a trusted name in private equity.
The job
You will be a pivotal part of the FSN team, acting as a key culture carrier and fostering a positive and inclusive workplace environment. You will be responsible for office operations, including tasks related to people processes, team-building activities, external events, and the special details that greatly contribute to an inspiring workplace.
This position involves the expected responsibilities and trusted duties of an executive assistant to several stakeholders. It also allows you to apply and develop your team leader skills as you will work with and head the Office Support team.
You will provide executive support to Lars Denkov, Partner & Head of Office, and Jesper Isaksen, Partner & Head of Talent, as well as limited support to two directors.
In summary, this is an exciting opportunity to play a vital role in a dynamic private equity company, and your communication and organizational skills will be put to great use.
Tasks and Responsibilities
Office Manager
Own the office operational responsibility i.e., proactively ensure office facilities are working and supplied appropriately to meet business needs. Keep the office running smoothly. Own and manage vendors for office and maintenance issues.
Teaming up with the Office Support team and jointly initiating, planning, and executing fun and inspirational gatherings, e.g., the yearly Christmas and Summer party and the skiing trip. Contribute to employee engagement and foster a positive company culture.
Inspire and motivate the Office Support team to excellence daily while handling the team’s day-to-day management. Handle annual leave, monitor absence, and arrange cover.
Contribute, initiate, and collaborate on planning and implementing the annual wheel activities, which help hold a team together socially and culturally and reinforce team cohesion. Build a high level of visibility across the business and be a trusted partner.
Ensure that office operation satisfaction targets are met and exceeded. Seek continuous improvement feedback and introduce and communicate processes to streamline per best practice.
Prepare and maintain office operations budget and liaise with Finance on the follow-up.
Executive support
Provide holistic and integrated day-to-day executive support to Lars and limited support to Jesper, including analytical calendar management and meeting coordination. Proactively prepare for both short-term and long-term priorities. Efficiently manage time and changes.
Occasional admin support to two directors within a dedicated time division ratio.
Coordinate travel from A to Z. Ensure all aspects are well prepared for travel, meetings, and events. Be available as an emergency lifeline to support and handle travel changes.
You make sure to know evolving priorities and itineraries for your stakeholders. You proactively follow through behind the scenes in furtherance of these.
Continuously build and nourishexcellent relationships at multiple levels through liaison with investors and portfolio companies’ stakeholders.
Plan and facilitate all-hands Copenhagen office meetings, fostering a positive workplace culture. Collaborate with Lars and colleagues on content and materials. Manage logistics and ensure AV equipment and technical setup are prepared for efficiency.
Handle ad hoc administration, including completing expense reports.
Maintain and protect business-critical confidential information.
Mindset & Competencies
You can grasp the big picture yet track operational detail and overview. You learn this from always proactively communicating and asking questions to resolve open issues. You fill the gaps, and you can quickly re-prioritise tasks when needed.
You act with an execution-oriented, can-do attitude and as an informed representative. You reflect values, culture, and brand – at all levels, internally and externally. You make a strong positive impression on key contacts.
You have strong interpersonal and collaboration skills. In addition, you are assertive and, simultaneously, diplomatic and calm, and you possess good judgment with a high level of integrity and professionalism.
You are organised and excellent at time and project management, with clear systems and composure to handle multiple tasks. You are open and committed to improving the status quo and have a natural built-in principle of continuous improvement.
You have a sense of urgency, attention to detail, and the ability to handle sensitive and confidential information with discretion.
You are a positive team player, flexible, resourceful, efficient, and with high integrity. You proactively seek opportunities to help others and are committed to winning together, embodying the company’s core values of collaboration and collective success. You build strong networks in the organisation.
You possess intelligent and intellectual curiosity in learning about the industry, the business, and characteristics/needs.
Qualifications
At minimum a bachelor’s degree with some years of senior management administrative support experience.
Must have excellent verbal and written English communication skills.
High level of emotional intelligence, with the ability to adapt and support rapidly changing priorities.
Impeccable integrity and diligence. Strong presence and personal presentation skills and a confident and accommodating personality.
Stellar references and a proven track record of high performance.
Digitally savvy in ways of working in daily tasks and operations.
Questions about this role
Please contact Frederikke Høg in regards to questions about this role – frederikke@osander.dk
