Are you passionate about the fast-paced world of Leadership Advisory and Executive Search, or are you curious to learn how senior business leaders navigate career changes?
On behalf of our client, we seek a top-notch Executive Assistant (EA) to support one of the Partners at Heidrick & Struggles, a leading global executive search firm specializing in headhunting and placing transformative business leaders globally.
The EA we are looking for will work in central Copenhagen and provide project and business administration support to Jan Norgaard Lauridsen, Partner and member of the Industrial Practice and global sector head of maritime.
In this unique position, you will gain insight into the top management of the largest Danish and international corporations. As a crucial search team member, you’ll help maintain an overview of timelines and deliverables, ensuring seamless collaboration and project execution. Daily, you’ll communicate with clients and candidates, bridging gaps and making connections to drive success.
You will immerse yourself in the vibrant business landscape as you contribute to high-impact work for Heidrick & Struggles. If you’re organized, proactive, and eager to work within the executive search field, this is your chance to engage and help shape the future of business worldwide, one leader at a time!
Heidrick & Struggles is a premier provider of executive search, leadership assessment and development, organization and team effectiveness, and culture-shaping services globally. In more than a 60-year history, Heidrick has conducted some of the world’s most high-profile C-suite and board-level searches.
Today, Heidrick is working with clients across more than 50 locations to help them accelerate their performance and respond with agility to new opportunities and challenges in every industry. The goal is to continuously raise the bar in serving clients as trusted leadership advisors and providing an expanded range of data-driven, tech-enabled tools and platforms across executive search and consulting businesses. In the growing Copenhagen office, there are around 35 employees.
Tasks and Responsibilities
As an Executive Assistant at Heidrick & Struggles, you’ll play a pivotal role in shaping the future of businesses. Here’s how you’ll make an impact:
Manage administration and operations for the Partner, providing holistic and integrated day-to-day support. Be the ultimate calendar keeper: Maintain the Partner calendar, skillfully juggling priorities to ensure seamless scheduling and optimal productivity.
Project manage the search processes: Take charge of the administration of all search assignments, ensuring a smooth and efficient experience for clients and candidates alike. Master the timeline and the deliverables.
Craft impeccable client deliverables: Showcase your attention to detail by preparing, proofreading, and transmitting top-quality documents that leave a lasting impression.
Help prepare, support, and join quarterly client meetings with key account(s).
Orchestrate seamless travel experiences: Arrange travel itineraries for the Partner, clients, and candidates, making every step of the search process as smooth as possible.
Support the financial process: Assist with account management, including consultant and candidate expenses, client invoices/receivables, and other light financial reports.
Proactive communication: Efficiently schedule and prioritize telephone and email communication, keeping clients and candidates connected and informed.
Uphold the highest confidentiality standards: Maintain discretion and protect sensitive information, ensuring the trust of clients, candidates, and colleagues.
Be available as an emergency lifeline to support and handle travel changes and emergencies.
Help build company culture throughout the organization in an engaging and meaningful way. Develop and maintain effective working relationships. Contribute to the team and office by providing backup assistance to other EAs. You will be part of an EA team consisting of six EAs.
Serve as the project partner with the Partner on Heidrick’s global Consultants Promotion Committee processes.
Proactive inbox management. Screen and research incoming issues that need more background and identify urgent Partner action.
Proactively help manage the Partner’s external relationships. Take note of, capture information, and set reminders for key stakeholders’ anniversaries, birthdays, and important life milestones. Create and maintain a VIP list of people and remind the Partner when to reach out, call, email or send a thank you note.
Mindset & Competencies
You make sure to know the Partner’s objectives, goals, deadlines, and deliverables daily, weekly, monthly, and You proactively follow through behind the scenes in furtherance of these.
You can grasp the big picture yet track operational detail and overview. You learn this from always proactively communicating and asking questions to resolve open issues. As a result, you fill the gaps, and you can quickly re-prioritize tasks when needed.
You possess exceptional client-handling skills, enabling you to build strong relationships, anticipate needs, and provide outstanding service throughout every interaction.
You act with an execution-oriented can-do attitude and as an informed representative for the Partner and the Company. You reflect values, culture, and brand – at all levels, internally and externally.
You are organized and excellent at time and project management, with clear systems and composure to handle multiple tasks. You are open and committed to improving the status quo, with a natural build-in principle of continuous improvement.
You have a sense of urgency, attention to detail, and a demonstrated ability to handle highly sensitive and confidential information with discretion.
You are a positive team player, flexible, resourceful, and efficient, with a high level of integrity. You proactively seek opportunities to help others and are committed to making your colleagues successful – you contribute actively to the positive workplace culture.
You possess intelligent and intellectual curiosity in learning about the industry, the business, characteristics and
5+ years of experience as a personal/executive assistant supporting executive-level individuals in multinational organizations.
Ideally, experience from a listed company or a company with high compliance standards.
Stellar references and a proven track record of high performance.
Strong presence and a confident and accommodating personality.
As a minimum, a bachelor’s degree.
Fluency in English, verbally and written. Excellent writing, editing, grammatical, organizational, and research skills.
Highly proficient in applying IT tools in daily tasks and operations.
Questions about the role
Do you have questions about this role, please reach out to Frederikke Høg – firstname.lastname@example.org