Are you a positive, motivated team player looking for an exciting opportunity to join a dynamic and supportive team? Do you want to join the thrilling world of private equity?
We are seeking an ambitious and detail-oriented Executive Assistant on behalf of our client Altor Equity Partners, a leading top-tier private equity fund.
The ideal candidate for this role is an entry/mid-level Executive Assistant who wants to become an integrated member of the Copenhagen office’s small, dynamic, and ambitious team.
As an Executive Assistant at Altor, you will be the heartbeat of the team, responsible for providing crucial administrative and organisational support to a team of caring investment professionals working on Altor’s various portfolios and exciting new investment deal opportunities. Additionally, you will be part of Altor’s talented EA team of ∼20 collaborating across offices.
At Altor, all team members are supportive of each other’s development through regular team affiliation activities, meetings, celebratory events, and off-sites. We are looking for someone who shares these values, and your contributions will be highly appreciated and recognised.
You will be working alongside a group of positive, enthusiastic, and dedicated individuals committed to achieving great results together. You will have the opportunity to use your skills and experience to make an impact and be part of something bigger.
Altor is a world-class company making world-class investments and to date, Altor has invested in around 90 companies as well as many add-on acquisitions, generating consistently strong returns. Altor believes that it takes exceptional people to lead and support extraordinary companies. Looking back over Altor’s close to 20 years as a firm, this set-up has given them the privilege of becoming the partner of choice to a set of industry-transforming entrepreneurs and companies. Altor refers to themselves as an exceptional community of challengers and change-makers.
Altor is based out of five offices in the Nordics and DACH, each with a very strong local franchise leadership. Altor has nurtured a culture which in many respects is just as entrepreneurial as that in the companies they partner with. Altor aims at having the highest of ambitions, being passionate about what they do, persistent, and with the ability to be both bold and creative when it is needed.
Whilst sustainability has been a natural and significant part of Altor’s mission to create superior and lasting value in their portfolio companies, recent years have made this conviction even stronger. With Altor’s heritage in Scandinavia, they are at the very center of some of the world’s most exciting initiatives and businesses working to solve today’s challenges, with a healthy planet and people in mind.
Read more on www.altor.com
Tasks and Responsibilities
Handle your investment stakeholders’ calendars of appointments. Proactively review and prepare short-term and long-term plans. Ensure that they are well-equipped with all materials, pre-read, and information timely ahead of meetings. Analytically and proactively manage time and handle changes.
Coordinate travels from A to Z. Ensure that trips are well-prepared with all materials ahead of travel, meetings, and events.
Provide support during active “live deals”. When your investment colleagues are working on closing a deal, conducting due diligence, and negotiating terms, you will serve as the sole deal-team assistant ensuring a smooth and efficient operation. This includes acting as the project manager on the deal, participating in kick-off investment meetings, proofreading, ensuring all deadlines are met, etc.
Work cross-functionally and cross-office to help solve problems fast. Establish and maintain valuable relationships. Work effectively and closely with your peers to ensure appropriate coverage.
Liaise with many different stakeholders, investors, advisors, consultants and portfolios across the organisation and with Altor’s affiliates around the world.
Plan, organise, and execute both internal and external events, such as networking events with relevant stakeholders, investors, sector team events and internal office events, etc. You will work and collaborate cross-functionally on content, social activities, and on presentations.
Support with various recruitment tasks in the recruitment process of Student Analysts and Associates.
Serve as the local representative in Altor’s cross-office executive assistant committee. Gather input from Copenhagen Office and present at cross-office assistant meetings, arrange cross-office off-site events, etc.
Maintain and protect confidential corporate information.
Handle various ad hoc administration tasks.
Mindset and Competencies
The right mindset, agility, and values are more important than a long and seasoned background as an EA/PA. We hope that you:
Ensure that you know your stakeholders’ activities, goals, and deadlines. Proactively follow through behind the scenes to further these objectives.
Grasp the big picture while tracking operational details and overviews. Learn this by proactively communicating and asking questions to resolve open issues. Fill the gaps and be able to quickly re-prioritise tasks when necessary.
Possess a sense of urgency, attention to detail, and the ability to handle sensitive and confidential information with discretion.
Are a natural and passionate communicator with flair and understanding for servicing and structuring busy executives.
Are a culture creator with a positive and flexible mindset, super-strong energy, and a can-do attitude. See solutions, never see barriers, and no job is too big or too small.
Are a natural networker and can easily build relationships with stakeholders across the organisation.
Take the initiative, are willing to take ownership and responsibility for tasks, and have a service-minded, positive, and flexible mindset.
Are analytical, self-driven, and can work independently and in close collaboration with others on projects, either as a lead or a participant.
Possess intelligent and intellectual curiosity in learning about Altor Equity Partners, the industry, the business, and its characteristics/needs.
Possess a humble mindset and are willing and eager to learn, value the contributions of others, and are committed to working collaboratively towards team success.
Proven 2+ years of experience as a personal/executive assistant supporting executive-level individuals.
Master Microsoft Office365 at a high level.
A proactive and efficient approach to assignments with exceptional organising and multitasking skills.
Stellar references, a strong presence, and a confident and accommodating personality.
Ideally, a bachelor’s degree.
Fluency in English, verbally and written, with excellent writing, editing, and grammatical skills.
Questions about the role
Do you have questions about this role, please reach out to Frederikke Høg – firstname.lastname@example.org