Osander ApS is recruiting a Chief of Staff to support the CEO and represent the vibrant culture of Pas Normal Studios ApS.
Are you passionate about sports, people, and culture and eager to participate in this ambitious cycling apparel brand’s exciting growth and transformation journey? Reporting directly to Peter Lange, the CEO and Founder, this is a unique opportunity to be at the forefront of facilitating Pas Normal Studios’ ambitious plans at the executive level.
Pas Normal Studios isn’t just a brand; it’s a movement at the intersection of innovation, performance, and style in the sports apparel industry. Renowned for pushing boundaries and setting new standards, Pas Normal Studios has become a trailblazer in the world of high-performance cycling apparel. As the brand charts its course for the future, the need for a dynamic Chief of Staff has never been more crucial.
Thought partner to the CEO
You will enhance the CEO’s impact by serving as a thought partner, managing communications, and structuring and streamlining day-to-day tasks, meeting preparations, and follow-ups. You will also serve as a program manager for cultural initiatives, including planning Town Halls and selected initiatives within the People and Culture domain along with HR and as a People & Values team member. Additionally, you will be responsible for organizing leadership off-site and other events.
We’re looking for someone who values connection and can draw teams together. As an empathic, diplomatic, and relationship-oriented individual, you’ll be pivotal in fostering a culture and team environment where nuances are appreciated, and diverse perspectives are valued. You thrive in collaborative settings and bring a harmonizing influence to the team.
Tasks and Responsibilities
CEO and Founder support
Manage CEO’s administration and operations: Provide comprehensive day-to-day support to the CEO, resolving issues and minimizing distractions from top priorities.
Calendar Management: Efficiently handle the CEO’s calendar, including short-term and long-term planning. Ensure the CEO has all necessary materials and information while managing time, changes, and deadlines.
Board of Directors Liaison: Attend, plan, and prepare board meetings. This includes taking minutes, scheduling invitations, locations, accommodations, speakers, catering, and travel. Additionally, manage annual board activities.
Teaming up with the Head of Strategy and Operations, you will work with the relevant stakeholders to develop and distribute materials, prep the CEO for board and investor meetings, and develop executive presentations.
Attend management team meetings to stay informed about ongoing projects and initiatives, ensuring a comprehensive understanding of the operations and CEO deliverables. Monitor and follow up on agreed-upon deadlines to ensure timely and effective communication.
Own and craft the monthly Town Hall agenda, meticulously preparing content and all practical and technical tasks. Diligently prepare the CEO to play a more substantial role in these meetings.
Elevate CEO communication cadence and reinforce the company’s strategy, vision, and mission by leveraging the CEO’s presence at Town Halls and across various communication channels.
Proactively support the CEO’s internal and external relationships. Maintain reminders for key stakeholders’ important dates and manage a VIP list for outreach, including calls, emails, or thank-you notes.
Contribute to team spirit. Be that special “cultural and social glue” and the initiator that helps hold a management team together. Plan and facilitate functional meetings, management workshops, and other events.
Ad hoc administration: Handle miscellaneous administrative tasks, including CEO and Co-founder expense reports.
Maintain and protect business-critical confidential information.
People & Values
Collaboratively shape and uphold the organizational culture alongside the CEO. Engage closely with both the CEO and HR on matters concerning People & Values, taking on a proactive and integrative role within the People & Values group.
Actively prioritize and methodically implement initiatives derived from the People Survey, ensuring that employee feedback is effectively translated into meaningful organizational improvements.
Work with relevant stakeholders to identify, prioritize, and implement changes to organizational practices.
Mindset & Competencies
You make sure to know the CEO’s objectives, goals, deadlines, and deliverables. You proactively follow through behind the scenes in furtherance of these.
You grasp the big picture yet track operational detail and overview. You learn this from always proactively communicating and asking questions to resolve open issues. You fill the gaps, and you can quickly re-prioritize tasks when needed.
You have a sense of urgency, attention to detail, and the ability to handle sensitive and confidential information with discretion.
You are structured and excellent at time and project management, with systems and composure to handle multiple tasks. Open and committed to improving the status quo with a natural built-in principle of continuous improvement.
You are empathetic and assertive in a diplomatic manner; you value connection, bringing teams together with a calming and reassuring energy. Skilled in active listening, you excel at diffusing tension, fostering understanding, and promoting team cohesion and collaboration.
You act with an execution-oriented, can-do attitude and as an informed representative for the CEO. You reflect values, culture, and brand – at all levels, internally and externally. You make a strong positive impression on key contacts.
You are an efficient team player with high integrity – committed to making your colleagues successful – you build strong networks in the organization.
You possess intelligent and intellectual curiosity about Pas Normal’s industry, the business, and its characteristics/needs.
Proven 3+ years of executive support as an executive assistant or similar function supporting a C-level executive.
Experience working within HR and organizational culture would be preferable.
Stellar references, a strong presence and a confident and accommodating personality.
As a minimum, a bachelor’s degree.
Fluency in English, verbally and written. Excellent writing, editing and grammatical skills.
Questions about this role
Please contact Frederikke Høg in regards to questions about this role – email@example.com