Osander ApS is recruiting on behalf of H. Lundbeck A/S
Lundbeck is a global pharmaceutical company based in Copenhagen, tirelessly dedicated to restoring brain health, so every person can be their best.
We offer a great workplace based on a flat structure, an informal and collaborative working environment based on respect and equality. We employ dedicated colleagues, encourage continuous development, and have a culture where each employee is respected and valued. Together, we create the ideal conditions for you and your job, so we can create better conditions for our patients.
Our purpose is to restore brain health so every person can be their best.
The science and innovation in neuroscience are rapidly evolving, and Lundbeck is uniquely positioned to play a key role in bringing forth transformative treatments. Knowing the brain and advocating for brain health is at the very heart of Lundbeck’s purpose. We have a long heritage of working to understand the brain and discovering medicines that make a difference to the quality of life for the people we treat.
The ambition is to become number #1 in Brain Health by 2030, so that we are well positioned to continue serving people with brain health conditions for years to come.
Who and what will you be a part of?
Currently, we are recruiting for a structured and self-motivating Assistant to support the VP of Financial Performance Management, Lai Peltz. You will be part of an informal and ambitious team where close collaboration is key. As the Assistant, you will be uniquely able to work in an international and purpose-driven environment.
Drawing on your experience, you will inspire Lai to foster collaboration and synergise, ensuring optimal utilisation of her time and resources. Your contribution will be instrumental in prioritising tasks and initiatives, allowing Lai to focus on her high-priority objectives.
Tasks and Responsibilities
Manage administration and operations for Lai, i.e., providing holistic and integrated day-to-day support. Proactively solve problems with little supervision or direction; handling the non-essential tasks and distractions that may keep Lai from focusing on high priorities.
Handle a dynamic calendar of appointments. Proactively review and prepare short-term and long-term. Ensure that the activities and meetings are well prepared with all materials, pre-read, and information timely ahead of meetings. Analytically and proactively manage time and handle changes.
Prepare and attend management team meetings and annual cycle activities for the Financial Performance Management team. Own, organise, consolidate input, build agenda, upload pre-read materials, and participate. Keep a continuous overview of agenda items, projects and deadlines, annual cycle, and distribute material. Review action logs from meetings to identify follow-up activities and deadlines.
Plan and implement business rhythm activities. Manage internal administrative procedures using corporate internal systems and tools, consistently creating administrative stability.
Work with the Finance team on various projects, as well as securing the coordination of the projects. Investigate, prepare, and quality review material for multiple contexts and meetings using your extensive network in the Finance organisation.
Plan and coordinate Finance team workshops and events enhancing employee engagement. Be that special “cultural and social glue” and the initiator that helps hold a Global Finance team together.
Help build a company culture in a way that is engaging and meaningful. Initiate and execute internal departmental communication opportunities in various formats, e.g., celebrating business milestones and employee performance recognition.
Proactively help manage Lai’s internal relationships. Take note of and set reminders for key dates of colleagues.
Coordinate travel from A to Z for Lai. Ensure that Lai is well prepared for travel, meetings, and events. Be available as an emergency lifeline to support and handle travel changes.
Handle ad hoc administration, including completing expense reports and purchase orders, and manage cost center on behalf of VP Financial Performance Management.
Maintain and protect business-critical confidential information.
Mindset & Competencies
Relentlessly organised and structured, you make sure to know objectives. You proactively follow through behind the scenes in furtherance of these, and you make sure nothing falls through the cracks.
You can grasp the big picture yet track operational detail and overview. You learn this from always proactively communicating and asking questions to resolve open issues. You fill the gaps, and you can quickly re-prioritise tasks when needed.
You act with an execution-oriented can-do attitude and as an informed representative for Lai. You reflect values, culture, and brand – at all levels, internally and externally. You make a strong positive impression on key contacts.
You have strong interpersonal and collaboration skills. You are assertive and, at the same time, a diplomatic and calm character, and you possess good judgment with a high level of integrity and professionalism.
You are open and committed to improving the status quo and have a natural built-in principle of continuous improvement. You ensure everything gets done on time.
You have a sense of urgency, attention to detail, and a demonstrated ability to handle sensitive and confidential information with discretion.
You are a positive team player, flexible, resourceful, and efficient. You proactively seek opportunities to help others and are committed to making your colleagues successful – you contribute actively to the positive workplace culture and build strong networks in the organisation.
You possess intelligent and intellectual curiosity in learning about the industry, the business, and the characteristics/needs.
Proven 5+ years of experience as a personal assistant supporting VP-level individuals in large multinational organisations.
Ideally, experience from a listed company or a company with high compliance standards.
Stellar references and a proven track record of high performance.
Strong presence and a confident and accommodating personality.
A bachelor’s degree.
Fluency in English and Danish is a plus, verbally and in writing—good organisational and research skills.
Questions about this role
Please contact Frederikke Høg in regards to questions about this role – firstname.lastname@example.org