Osander ApS is recruiting on behalf of H. Lundbeck A/S
The company
Lundbeck is a biopharmaceutical company focused exclusively on neuroscience, with more than 70 years of experience in improving the lives of people with neurological and psychiatric diseases.
We offer a great workplace based on a flat structure, an informal and collaborative working environment based on respect and equality. We employ dedicated colleagues, encourage continuous development, and have a culture where each employee is respected and valued. Together, we create the ideal conditions for you and your job, so we can create better conditions for our patients.
The purpose
As a focused innovator, we strive for our research and development programs to tackle some of the most complex challenges. We develop transformative medicines targeting people for whom there are few, if any, treatment options.
Our goal is to create long-term value and make a positive contribution to people and societies, everywhere we operate. We are committed to fighting stigma and discrimination, and we act to improve health equity for the people we serve and the communities we are part of.
Who and what will you be a part of?
We are recruiting an Executive Assistant (EA) to support Lundbeck’s new EVP, People & Organisation. You will team up with the EVP’s business manager, and jointly, you will support the EVP in driving Lundbeck’s people strategy, support its growth journey and assist in developing the organization further.
You will be close to strategic decision-making and organize meetings and events. You will work with different tasks, and we can guarantee that no two days are alike.
Further, you will have the opportunity to collaborate with a great, experienced team of EAs who support the Executive Management team and help plan and coordinate corporate events, internal and external meetings, workshops, the annual Summer and Christmas parties and many other types of meetings.
Primary Tasks and Responsibilities
Manage administration and operations for the EVP,e., providing holistic and integrated day-to-day support. Proactively solve problems with little supervision or direction, handling the non-essential tasks and distractions that may keep the EVP from focusing on high priorities.
Handle a complex, often changing calendar of appointments. Proactively review and prepare for the short-term and long-term.
Ensure the EVP is well-prepared with all materials, pre-reads, and information before meetings. Manage time with an analytical and proactive approach and handle changes.
Work in tandem with the Business Manager on various EVP activities and deliverables.
Coordinate travel from A to Z. Ensure the EVP is well-prepared with all materials before travel, meetings and events. Be available as an emergency lifeline to support and handle travel
Proactive inbox management. Research incoming issues that need more background identify those that require urgent action and identify those that you or others can complete on the team.
Prepare and facilitate the smooth running of recurrent People Leadership Team (PLT) meetings with the Business Manager. Plan, attend, and take action notes.
Lead the planning of DK People Events (Summer/Christmas party), DK Christmas gifts, annual Global P&O event and maintain the overall overview of P&O events and campaigns across the globe.
Plan and implement business rhythm activities, including the annual wheel activities. Manage internal administrative procedures using corporate internal systems to ensure consistency and administrative stability.
Proactively help manage the EVP’s internal and external relationships. Take note of and set reminders for key dates of colleagues and external stakeholders. Create and maintain a VIP list and remind when to reach out or send a thank-you note.
Based on your skillset and competencies, you will have the opportunity to actively be involved with the P&O Wellbeing team in various workplace improvement initiatives, such as delivering on the road map of creating a neurodiverse friendly workplace, collaborating with HSE on DK events such as walk/bike to work and brainstorm on best workplace practices.
Initiate and support the EVP in executing internal departmental communications opportunities in various formats, e.g., celebrating business milestones and employee performance recognition. Help build company culture throughout the team in an engaging and sustainable way.
On rare occasions, facilitate personal expat aspects of the EVP’s busy life.
Handle the administration of the office, including completing expense reports, establishing purchase orders and reviewing/coding/approving invoices through SAP.
Discretion and confidentiality are critical. Maintain and protect business-critical confidential information.
Mindset & Competencies
You know the EVP’s objectives, goals, deadlines and deliverables. You proactively follow through behind the scenes to further these objectives.
You can grasp the big picture yet also track operational details. You gain and maintain an overview by continuously proactively communicating and asking questions to resolve open issues. You fill the gaps, and you can quickly re-prioritise tasks when needed.
You act with an execution-oriented, can-do attitude and as an informed representative. You reflect company values, culture and brand – at all levels, internally and externally. You make a strong positive impression on key contacts.
You have strong interpersonal and collaboration skills. In addition, you are assertive and, simultaneously, a diplomatic character, and you possess good judgment with high integrity and professionalism.
You enjoy being that special “cultural and social glue” and the initiator that helps hold a management team together.
You are organised and excellent at time and project management, with clear systems to handle multiple tasks. You are open and committed and have a natural built-in principle of continuous improvement.
You have a sense of urgency, attention to detail, and a demonstrated ability to handle highly sensitive and confidential information with discretion.
You are a positive team player, flexible, resourceful and efficient. You proactively seek opportunities to help others and are committed to making your colleagues successful – you contribute actively to a positive workplace culture and build strong networks in the organisation.
You possess intellectual curiosity and want to learn about the industry, the business and essential characteristics/needs.
Qualifications
Proven 7+ years of experience as a personal/executive assistant supporting executive-level individuals in large multinational organisations.
Ideally, experience from a listed company or a company with high compliance standards.
Stellar references and a proven track record of high performance.
Strong presence and a confident and accommodating personality.
As a minimum, a bachelor’s degree.
Fluent in English and Danish, both verbal and written. Excellent writing, editing, organisational and research skills.
IT savvy. Highly proficient in using IT tools in daily tasks and operations.
Questions about this role
Please contact Frederikke Høg in regards to questions about this role – frederikke@osander.dk
