Osander ApS is recruiting on behalf of EQT Partners Denmark ApS
Osander, representing EQT Partners Denmark ApS, is seeking a proactive and detail-oriented executive assistant, “EA”.
The Job
The ideal candidate for this role is an Executive Assistant who wants to become an integrated member of EQT Partners Denmark’s dynamic and ambitious team located in Hellerup.
As an Executive Assistant at EQT, you will be part of a leading global private equity firm that invests in companies shaping the future. You will gain unique insights into high-impact investments and strategic decisions that drive business growth and transformation, working closely with top leadership and a network of international experts.
In this role, you will provide crucial administrative and organisational support to the Partner, Head of Denmark & Norway. This is a unique opportunity to get close to the business and gain deep insight into private equity and exciting new investment opportunities, acting as the vital link between the Partner and the broad ecosystem—investments, portfolio companies, and external industry leaders and advisors—while ensuring flawless coordination and execution of tasks.
You will join a team of investment professionals and EQT’s talented EA team, which collaborates across offices to ensure best practices and professional support at the highest level. In summary, this is an exciting opportunity to use your structure, communication, and organizational skills and gain invaluable insight into the industry at the highest level.
EA Tasks and Responsibilities
Manage administration and operations for the Partner, i.e., provide holistic and integrated day-to-day support. Proactively solve problems with little supervision, handling the non-essential tasks and distractions that may prevent the Partner from focusing on the highest priorities.
Manage a dynamic calendar of appointments. Proactively review and prepare for the short and long term. Ensure that all activities and meetings are well-prepared with materials and pre-reads ahead. Manage time and changes with an analytical and proactive approach.
Coordinate travel logistics and content from A to Z. Ensure the Partner is well-prepared with all materials before travel, meetings, and events. Be available as an emergency lifeline to support and handle changes during travel.
Work cross-functionally and cross-office to help solve problems fast. Establish and maintain valuable relationships. Work effectively and closely with your peers to ensure appropriate coverage.
Liaise with many different stakeholders around the world. Continuously build and nourish excellent relationships at multiple levels through liaison with investors and portfolio companies’ stakeholders.
Support the Partner with board commitments, coordinate meetings, and assemble all relevant materials. Build positive and smooth working relationships with all stakeholders.
Proactively help manage the Partner’s internal and external relationships. Take note of, capture information, and set reminders for anniversaries and milestones of colleagues and external stakeholders.
Occasionally join various internal event planning. Contribute to knowledge sharing and smooth collaboration.
Handle admin work, including completing expense reports, purchase orders, and reviewing/coding/approving invoices.
Occasionally facilitate personal logistical aspects of the Partner’s busy life.
Discretion and confidentiality are critical. Maintain and protect business-critical confidential information.
Mindset & Competencies
You make sure to know the Partner’s objectives, deadlines, and deliverables at all times. You proactively follow through behind the scenes to further these objectives.
You are able to grasp the big picture yet also track operational details. You gain and maintain an overview by always proactively communicating and asking questions to resolve open issues. You can quickly re-prioritise tasks when needed.
You act with an execution-oriented can-do attitude and as an informed representative. You reflect company values, culture, and brand – at all levels, internally and externally. You make a strong positive impression on key contacts.
You have strong interpersonal and collaboration skills, are assertive yet diplomatic and calm, and possess sound judgment with high integrity and professionalism.
You are organised and excellent at time and project management, with clear systems and the ability to handle multiple tasks. You are committed to improving the status quo and have a natural built-in principle of continuous improvement.
You have a sense of urgency, attention to detail, and a demonstrated ability to handle sensitive and confidential information with discretion.
You are a positive, flexible, resourceful, and efficient team player. You proactively seek opportunities to help others – you contribute actively to a positive workplace culture and build strong networks in the organisation.
You possess intellectual curiosity and want to learn about the industry, the business, and important characteristics/needs.
Qualifications
Proven 5+ years of experience as a personal/executive assistant supporting executive-level individuals in large multinational organisations.
Ideally, experience from a listed company or a company with high compliance standards.
Stellar references and a proven track record of high performance.
As a minimum, a bachelor’s degree.
Fluent in English, verbally and written. Proficiency in Danish is an advantage. Excellent writing, editing, and research skills.
Highly proficient in using IT tools in daily tasks and operations.
Questions about this role
Please contact Frederikke Høg in regards to questions about this role – frederikke@osander.dk
