Osander ApS is recruiting on behalf of Rasmussen Global Consulting ApS
Rasmussen Global
Rasmussen Global was founded in 2014 by the former Prime Minister of Denmark and Secretary General of NATO, Anders Fogh Rasmussen. We advise democratic governments and multinational companies working on some of the biggest challenges facing our societies. Our team has decades of experience at the top of governments, international institutions, and companies across Europe and North America. We are a small but highly agile firm with offices in Copenhagen, Brussels, and Kyiv, as well as senior staff present in key capitals in Europe.
The Job
As Executive Assistant in Rasmussen Global, you will provide invaluable support to the Chairman. You will play a key role ensuring that things run smoothly in day-to-day work, and you will join a dynamic and high-profile team where close collaboration is key and where value-driven work is executed daily.
The ideal candidate for this role is an experienced Executive Assistant who will become an integral part of a unique Public Affairs agency dealing with global affairs at the highest level. This role offers a unique opportunity to gain insight into policy advisory, and strategic decision-making, while working alongside top leadership and a distinguished network of international stakeholders.
You will act as a key liaison between the Chairman and a broad network of policymakers, business leaders, and advisors, facilitating smooth execution of tasks while maintaining the highest level of professionalism and discretion.
In summary, this is an exciting opportunity to apply your organizational, communication, and problem-solving skills while gaining invaluable experience in an international and fast-paced environment.
The main location will be in our offices in central Copenhagen.
Primary Tasks and Responsibilities
Manage administration and operations for the Chairman, i.e., providing holistic and integrated day-to-day support. Proactively solve problems and handle tasks and distractions that may keep the Chairman from focusing on the highest priorities.
Serving as the main point of contact of the Chairman, facilitating clear and timely communication.
Handle a complex and dynamic calendar of appointments. Proactively review and prepare for the short-term and long-term. Coordinate the Chairman’s engagements with clients and other external stakeholders, collaborate with internal team members, and the back office team in Brussels.
Ensure the Chairman is proactively well-prepared with accurate, comprehensive briefings, overview materials, and presentations, delivered in a timely manner.
Proactively help manage the Chairman’s internal and external relationships. Create and maintain a VIP list of people and remind when to reach out, call, or send a thank you note.
Develop insight into how to prioritize among the many demands through understanding the content and implications of the requests, as time is essential.
Coordinate travel from A to Z. Ensure that the Chairman has all materials ahead of travel, meetings, and events. Be available as an emergency lifeline to support and handle travel
Assist the COO with development of efficient back office
Manage and support the Copenhagen Office Manager overseeing the overall operations of the Copenhagen office. Act as a culture ambassador fostering a supportive environment.
Mindset & Competencies
You stay informed about the Chairman’s goals, deadlines, and deliverables. Proactively, you anticipate needs, track progress, and ensure seamless execution. With a strong sense of ownership, you drive tasks to completion with precision and timeliness.
You grasp the big picture while tracking operational details. You maintain oversight and resolve open issues by proactively communicating and asking questions. You fill gaps and quickly reprioritize when needed.
You have a sense of urgency, attention to detail, and a demonstrated ability to handle highly sensitive and confidential information with discretion.
You act with an execution-oriented can-do attitude and as an informed representative. You reflect company values, culture, and brand – at all levels, internally and externally. You make a strong positive impression on key contacts.
You have strong interpersonal and collaboration skills, a diplomatic and calm character, good judgment, and a high level of integrity and professionalism.
You are organised and excellent at time and project management with clear systems to deal with multiple tasks. You are open and committed to improving the status quo with a natural built-in principle of continuous improvement.
You are a positive team player, flexible, resourceful, and efficient, with a high level of integrity. You proactively seek opportunities to help others and are committed to making your colleagues successful—you build strong networks in the organisation.
You possess intellectual curiosity and want to learn about the industry, the business, and important characteristics/needs.
Qualifications
Proven 10+ years of experience as a personal/executive assistant supporting executive-level individuals in multinational organisations.
Prior experience in a similar role within ministry or a politically-driven organization would be a significant advantage.
Stellar references and a proven track record of high performance.
As a minimum, a bachelor’s degree.
Fluent in English and Danish, verbally and written. Excellent writing, editing, organisational, and research skills.
Highly proficient in using IT tools in daily tasks and operations.
Questions about this role
Please contact Frederikke Høg in regards to questions about this role – frederikke@osander.dk
